The chaos of an office move doesn’t have to be devastating to your business and your productivity. The key to a smooth office move is planning ahead. There are so many moving parts in an office move, and it can be a disaster if you don’t have the right relocation plan.
Moving to a new office easily is all about teamwork. It’s nearly impossible for just one person to take on all the responsibilities of an office move. Once you have your moving date, it’s time to make a plan and get your staff to help with the work.
Whether you are going to move your office on your own or work with professionals like Osmon Moving and Storage, you will need to have a clear plan that will help you get organized quickly. Let’s take a closer look at a few tips that will help you to have a smooth office move.
Once you have a moving date on the office calendar, it’s time to start getting organized. The earlier you can start planning for your office move, the easier it will be to get the job done. Start by taking a general inventory of all the items that will be involved in the move, including furnishings, electronics, and storage items like file cabinets. Once you have your inventory, you can start planning for how many boxes you will need. Make a list of needed moving tools like labels, Ziploc bags, zip ties, tape, and plastic wrap.
Prep Your Staff
Your office move will affect everyone in the company. When you decide on a moving day, it’s time to let your staff in on the plans. Form a committee of volunteers that are willing to take on some of the moving tasks. Give your staff an idea of what your plan is for the move and advise them on what part they will play.
Packing and Labeling
You can save yourself some time and labor by getting your staff involved in the moving process. Have each staff member be responsible for packing up their own workstations. Make sure that your staff understands that each of their boxes needs to be clearly labeled.
Your general office packing should be done one area at a time. You will need to label each box or container clearly so that you will know where to find everything at your new office. Whether you are using printed adhesive labels or a magic marker and tape, you need to clearly label each package so that your moving company can unload them in the order needed.
Set Your Budget
Moving a whole office can be expensive. It’s a good idea to research your general costs before you move and end up with a huge bill. Examine the costs involved in moving, including hiring contractors, getting boxes and other moving tools, and the lost time during the physical move.
Hire a Professional Mover
One of the easiest ways to make your office move a success is to rely on the experience and expertise of a professional mover. You will still have to pack up your office independently, but you can leave the heavy work to your movers.
Moving an office can be a nightmare that affects your productivity if you don’t have a clear plan. Follow these tips to help you make your office move a success.